USA Dance, Inc.

Southern Tier Chapter of New York #3011

Bylaws

ARTICLE I -NAME AND SEAT

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A. NAME

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B. SEAT

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ARTICLE II- ORGANIZATION, FUNCTIONS & LIMITATIONS

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A. STRUCTURE

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B. ACTIVITIES

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D. USA Dance, Inc. SHALL NOT

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ARTICLE III - MEMBERSHIP

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A. ELIGIBILITY

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B. USA Dance, Inc. MEMBERSHIP CATEGORIES

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C. VOTING MEMBERS

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D. CONDUCT

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E. RIGHTS TO PARTICIPATE

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F. GRIEVANCES

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G. RESIGNATION OR LOSS OF MEMBERSHIP

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H. PARTICIPATION

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I. MEETINGS OF MEMBERS

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J. ACTIONS AND LIMITATIONS OF MEMBERS

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ARTICLE IV - CHAPTERS

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A. FORMATION AND RECOGNITION

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B. AUTHORITY

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ARTICLE V - FINANCIAL ADMINISTRATION

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A. FISCAL YEAR

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B. DUES

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C. BOOKS AND RECORDS

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ARTICLE VI - NATIONAL GOVERNING BODY COMPLIANCE

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A. MINIMIZATION OF CONFLICTS

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B. SANCTIONING AUTHORITIES

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ARTICLE VII - USA Dance, Inc. CHAPTER ELECTION PROCEDURES

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A. GOALS OF THE CHAPTER ELECTIONS:

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B. TERM OF OFFICE:

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C. SELECTION OF A NOMINATING COMMITTEE:

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C. THE OPERATION OF THE NOMINATING COMMITTEE

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D. NOMINATION BY PETITION:

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E. NOMINATING COMMITTEE OBLIGATIONS:

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F. HANDLING OF BALLOTS

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G. NOMINATING COMMITTEE PARTISANSHIP

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H. ELECTION FREQUENCY

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I. IMPLEMENTATION OF ELECTION PROCEDURE:

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ARTICLE VIII - DANCE TEAM ADMINISTRATION

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A. ORGANIZATION

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B. EXPENSES

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B. MEMBERSHIP ELIGIBILITY

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APPENDIX

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ARTICLE I -NAME AND SEAT

A. NAME: The name of the corporation is USA Dance, Inc. - SOUTHERN TIER CHAPTER OF NEW YORK." (a.k.a.The Southern Tier Chapter.)

B. SEAT: The seat of The Local Chapter of USA Dance, Inc. shall be the address of the incumbent President unless otherwise directed by the Board of Directors. Currently this is: Francine Stein

ARTICLE II- ORGANIZATION, FUNCTIONS & LIMITATIONS

The Corporation shall be organized and operated exclusively for charitable and/or educational purposes as set forth in the Certificate of Incorporation of the National organization (See National Bylaws).

A. STRUCTURE: USA Dance, Inc. is an organization open to individuals, constituents and organizations involved in dancesport and recreational ballroom dance. It is managed by elected officers, directors and chairpersons (as ratified under these bylaws), and other organization delegates from such other amateur organizations as shall qualify for representation as specified in the National Bylaws. At the local level, USA Dance, Inc. operates through chapters. The

Southern Tier Chapter of New York is one such chapter. To ensure countrywide representation on the GC and to coordinate chapter and individual member activities on a geographic basis, the United States is divided into regions with each region being managed by a Regional Vice President and a Regional Coordinating Council.

(For more on the National Structure see the National Bylaws).

B. ACTIVITIES: Solely in furtherance of its purposes and goals, by way of exemplification of activities, USA Dance, Inc. shall

1. organize and foster programs for the recreational enjoyment of ballroom dancing by all ages and create opportunities for the general public to participate in ballroom dancing

2. organize and foster amateur Local Dancesport events.

3. organize and foster educational programs among the public about the health, training, equipment, performance analysis, and sporting aspects of amateur dancesport

4. organize and foster programs which assist in the expansion of amateur dancesport and assist in the elevation of dancing skills among amateurs including beginner development, intermediate development and elite level development

5. encourage and provide assistance to amateur athletic programs and competitions for disabled individuals in dancesport including, where feasible, the expansion of

opportunities for meaningful participation by disabled individuals in dancesport competition

6. organize and foster programs for dancesport and recreational ballroom dancing in colleges, high schools, middle schools, and primary schools

15. organize and foster educational programs among the public about the healthful aspects of ballroom dancing; its physical, mental and social benefits

C. THE LOCAL CHAPTER OF USA DANCE, INC. SHALL NOT:

1. Carry on, propaganda , or participate in, or intervene in any political campaign (including the publication or distribution

of statements) on behalf of any candidate for public office

2. carry on any activities not permitted to be carried on by a corporation exempt from Federal income taxes under Section 501 (3) of the Internal Revenue Code

(or the corresponding provision of any future U. S. Internal Revenue Law). (For more restrictions see the corresponding Article of the National Bylaws.)

ARTICLE III; MEMBERSHIP

A. ELIGIBILITY:

USA Dance, Inc. individual membership is restricted to United States citizens, or to those who currently reside in the United States or one of its possessions. USA Dance, Inc. organizational membership is restricted to organizations that are located in the United States or one of its possessions. Membership in USA Dance, Inc. shall at all times be open to any amateur dancer, coach, trainer, administrator, or official that is active in amateur dancesport or recreational ballroom dancing, and does not discriminate on the basis of race, color, religion, age, sex, or national origin. The Southern Tier Chapter reserves the right to deny participation in the activities of the chapter for the reasons listed in Art.III.E of these Bylaws.

An amateur dancer is an individual for whom dancesport is strictly an avocation and a recreational activity and/or competitive sport; and who neither seeks, nor receives, personal material gain from dancing. Specific rules and guidelines relating to amateur status shall be periodically established by the USA Dance, Inc. GC in conformity with the requirements of IDSF.

B. USA Dance, Inc. MEMBERSHIP CATEGORIES:

1. AMATEUR ATHLETE: An amateur dancer who participates in dancesport competition.

2. BALLROOM DANCER: A keen dancer and supporter of dancesport who does not compete but strives to dance at proficiency levels similar to those who do compete. This

category may include retired dancesport Athletes and other avid supporters of USA Dance, Inc. and the Olympic movement.

3. SOCIAL DANCER: A dancer who does not compete but who enjoys dancing and appreciates the physical, mental, and social benefits of engaging in a regular program of dancing and wishes to support USA Dance, Inc. and the Olympic movement.

4. ASSOCIATE MEMBER: Any individual who is not eligible or desirous of membership in any other category, but who wishes to support the aims and objectives of USA Dance, Inc..

5. ASSOCIATE ORGANIZATION: An organization, usually a business involved in dancesport, that is not eligible or desirous of affiliate membership but who wishes to support the aims and objectives of USA Dance, Inc..

(For further categories see the National Bylaws)

C. VOTING MEMBERS: Voting members shall consist of the Membership Categories of Amateur Athlete, Ballroom Dancer, Social Dancer, Manager, Trainer, and Official, be eighteen (18) years of age or older, and be in good standing with USA Dance, Inc.. Voting members shall have full voice and voting privileges and, by membership, assume the obligation to uphold and promote the ideals, purposes, and functions of USA Dance, Inc..

D. CONDUCT: USA Dance, Inc. will keep its members informed of its rules and standards. Members shall abide by the rules and standards of USA Dance, Inc. and shall conduct themselves in a sportsmanlike,

courteous, and orderly manner. Members also have an obligation to keep USA Dance, Inc. informed of their current permanent address for purposes of notification and region privileges.

E. GRIEVANCES: The procedures for grievances, pertaining to any matter within the cognizance of the Southern Tier Chapter of USA Dance, Inc., and alleging a violation of any provision of these Bylaws, the Amateur Sports Act of 1978, or the United States Olympic Committee Constitution and Bylaws, shall be uniformly enforced by the Southern Tier Chapter of USA Dance, Inc. and shall be followed by the Southern Tier Chapter of USA Dance, Inc. members. Grievances applicable to other matters such as dancesport rules and chapter bylaws shall be resolved in accordance with administrative procedures established by the GC either with the Southern Tier Chapter or the National organization.

(See the National Bylaws for further information on how to submit a grievance.)

G. RESIGNATION OR LOSS OF MEMBERSHIP: Any member who resigns or is otherwise dropped from membership and who, at a later date, wishes to reapply for membership shall be subject to the rules, criteria, and procedures for new members in effect at the time of reapplication.

H. PARTICIPATION: Services to USA Dance, Inc. or its regional groups or its chapters in any capacity shall not preclude an individual from competing or otherwise participating in any USA Dance, Inc. sanctioned or sponsored programs or competitions.

I. MEETINGS OF MEMBERS: Within each calendar year there shall be an Annual General Meeting (AGM) open to attendance by Members.

J. ACTIONS AND LIMITATIONS OF MEMBERS: All actions requested, required to be approved, or acted upon by the Voting Members shall be done by written ballot mailed to all Voting Members in good standing not less than forty-five (45) days prior to the end of the Voting Period and last date of acceptable receipt of ballots from members. Unless otherwise specified as requiring a greater number in the Certificate of Incorporation or these Bylaws, actions of the membership shall require an assenting vote of not less than a majority of votes cast and received within the voting period.

ARTICLE IV - CHAPTERS

A. FORMATION AND RECOGNITION: A chapter may be formed within a geographic area as a constituent body of USA Dance, Inc.. Each chapter shall be autonomous in managing chapter affairs, but shall abide by the rules and requirements of USA Dance, Inc., the GC, its Regional Coordinating Council, the USDSC, the YCNC, and the SDC2. Chapters and their officers shall comply with the requirements for constituents as set forth in the Articles of the National Bylaws entitled "Regions".3. (Art. XII-E Regions: Seems to be the information addressed by this reference. It addresses our obligation to Regional.) The chapter must have no fewer than twenty-five (25) USA Dance, Inc. Voting Members in good standing in order to become or to remain a recognized chapter.

1. The chapter shall be managed by a board of directors of not less than seven (7) Voting Members of both USA Dance, Inc. and the Chapter consisting of at least a President, Vice President, Secretary and Treasurer and three (3) Directors-At-Large.

2. The Chapter's Officers shall be elected by the Chapter's Board of Directors unless the chapter bylaws require that such elections be by the voting membership of the chapter." (See Art.VII-Ain these Bylaws) Members of the chapter's governing board shall be for terms not to exceed two years and until their successors are elected. Chapter Officers may resign at any time but such resignations shall not become effective until presented to and accepted by the Chapter board of Directors. Prior to acceptance by the Board of Directors, a resignation may be withdrawn at any time. In cases of vacancies due to death, incapacity, or other emergencies, the chapter President may appoint an acting officer to fill the vacant positions pending election of a successor. A Chapter Treasurer's responsibilities shall not end until the funds and financial records of the Chapter are delivered to the new Treasurer.

3. Board vacancies that occur between elections may be filled for the remainder of that term by majority vote of the remaining members of the board.

4. The Board of Directors shall elect the Chapter's officers.

5. The chapter seat shall be the address of the incumbent President unless otherwise directed by the managing board of the chapter.

6. Any board member may be removed for cause; by an assenting vote of a majority of the membership, or by an affirmative vote of 75% of the Board of Directors. Any

chapter officer maybe removed for cause by an affirmative vote of 75% of the Board of Directors. Any voting member may be removed for cause by an affirmative vote of 75% of the board.

8. Each chapter may choose its name subject to the approval of the GC and shall identify itself as a USA Dance, Inc. chapter in all correspondence, advertising, etc.

9. Each chapter shall hold membership meetings for its members not less than once in each calendar year and shall keep its members informed.

10. Chapters may publish and distribute newsletters in consonance with the rules of USA Dance, Inc..

11. Chapters may assess and collect local dues, which shall be separate from national or regional dues of USA Dance, Inc.. (See Art. V-A-1 in these Bylaws)

12. Chapters shall not incur obligations in excess of funds on hand or that can reasonably be expected to be available when the obligations become due for payment

13. Chapters shall submit an Annual Report as well as periodic financial reports in the form and frequency specified by the GC to national USA Dance, Inc..

14. Chapters shall not bind National USA Dance, Inc. officers or the GC legally by written documents or by financial

expenditures.

15. In the event of dissolution of a chapter, the net assets remaining after payment of chapter obligations shall be held in trust by USA Dance, Inc. for a period of two (2) years. If the chapter is reactivated within the two-year (2) period, the funds in escrow will be returned to the chapter. Thereafter, the funds in escrow shall inure to and become the property of the national treasury of USA Dance, Inc..

16. Each Chapter shall register with, and report to, the appropriate State agencies as required under their State's laws.

B. AUTHORITY: Each chapter shall have the powers:

1. to solicit members,

2. to assess and collect dues,

3. to organize chapter and other activities including, but not limited to, competitions, social dances, dance workshops, team matches, educational seminars, fund raisers, etc.,

4. to publish newsletters,

5. to create committees in furtherance of its purposes and functions, and

6. to make and enforce such rules of policies for the chapter as are deemed appropriate, provided they do not contravene the rules or policies of USA Dance, Inc., it's GC, the chapter's Regional Coordinating Council, the USDSC, the YCNC, or the SDC.

ARTICLE V - FINANCIAL ADMINISTRATION

A. FISCAL YEAR: The financial year for USA Dance, Inc., its regions, and chapters shall be the calendar year. Terms of officers shall begin January 1 of a given year.

B. DUES:

1. It has been decided by the board that Local dues, even though allowed by the National Bylaws, will not be imposed on the membership of the Southern Tier Chapter. The Board reserves the right to change this decision by majority vote of the general membership at anytime in the future. Should this change occur the Southern Tier Chapter will operate consistent with the rules set forth in Art.XIV-B Dues in the National Bylaws.

2. Annual dues for each class of National membership shall be established by the EC and be subject to ratification by the GC at it's next meeting.

3. The annual membership year for members, enrolled as of December 31st shall be the calendar year. The annual

membership year of new members enrolled after December 31st shall be the (12) twelve months following the month in which first enrolled. Any member whose dues remain unpaid for three (3) months shall be dropped as a member.

4. If a member's dues are paid later than three (3) months after becoming due, but within six (6) months, the member shall be reinstated to good standing upon receipt. If a member's dues become more than six (6) months past due, the member shall be considered to have resigned and shall be dropped from the rolls.

C. BOOKS AND RECORDS: The books and records of USA Dance, Inc. shall be open to inspection by any Voting Member in good standing and to inspection by other such persons as may be approved by the EC or GCS. Inspections, of books and records, by members may be at the Annual General Meeting or at the designated seat of record as set forth by the GCS. Copies of USA Dance, Inc.'s rules and regulations, USDSC's competition rules and the Southern Tier Chapter Bylaws shall be available for purchase by any interested party for a reasonable cost which covers the cost of printing and mailing.

ARTICLE VI - NATIONAL GOVERNING BODY COMPLIANCE

A. MINIMIZATION OF CONFLICTS: USA Dance, Inc., through cooperation with other dance organizations shall make all reasonable attempts to minimize conflicts in the scheduling of all practices and competitions.

B. SANCTIONING AUTHORITIES:

1. Each chapter shall have sanctioning and organizational jurisdiction over its respective chapter championship and such other non-championship events and all other activities of the Chapter.

ARTICLE VII - USA Dance, Inc. CHAPTER ELECTION PROCEDURES

A. GOALS OF THE CHAPTER ELECTIONS:

The goal of Chapter elections is to ensure that a qualified Board of Directors is selected that represents the interests of the Chapter membership, both competitive and social. The election should be conducted in a timely, orderly, fair, and unbiased manner. Ideally, Board members should have experience working within the USA Dance, Inc. organization and have familiarity with its mission, policies, and rules. Thus, demonstrated past service to the Chapter is an important consideration in selecting Board members. However, appropriate consideration also should be given to selecting as candidates other members who possess business or other experience in leadership positions.

With these goals in mind Chapters should adhere to the following procedures with respect to elections. Longer times between various events in the nomination and election sequence can be substituted at the discretion of a Chapter Board. Those stated are the minimum. The election process described below also applies to the election of officers by those chapters whose bylaws specify that officers be elected by the membership rather than by the Board of Directors. (The Southern Tier Chapter has opted for the process to vote for Board Members and the Board will decide the Officers.)

B. TERM OF OFFICE:

Ideally, Board members should serve two-year terms on a calendar year basis. For that reason, elections should take place no later than November so that new members can be seated on the Board in the following January. If a Chapter is certified midyear or is changing over to follow these guidelines, the term of office may be abbreviated. For instance, if the initial Board members of a new chapter are elected in June 2001, they should serve through the end of December 2002.

Having a slate of current Board members as of January of each year will facilitate the filing of the Chapter's Annual Report and assure that the National organization knows who the officers for the year will be for each Chapter. A Chapter may choose to have annual elections. If it does so, it must still operate on a calendar year basis and adhere to the timelines described in these guidelines.

C. SELECTION OF A NOMINATING COMMITTEE:

Each Chapter should constitute a Nominating and Elections Committee to suggest qualified nominees to the general membership for election to the Board of Directors or to specific offices. The committee should consist of a minimum of three but five members are recommended. Any voting member in good standing is qualified to be a candidate for nomination by the committee.

The Nominating and Elections Committee and the Chair of that committee should be appointed by the current Board of directors at least four months prior to the election date which should be announced by the Board when appointing the committee. No members of the committee may be candidates for election. The President of the chapter may not be a member of the committee. All members of the dance team shall make up the membership of the nominating committee unless they are either running for a position or they currently hold an office that is up for election.

C. THE OPERATION OF THE NOMINATING COMMITTEE:

The committee may make its nominations based on any criteria it deems appropriate provided consideration is given to all candidates and that all candidates nominated are members in good standing. Such a committee will often have good insight into who might make good Board members and it may solicit particular individuals to run for office. The committee should also make a public general request for volunteers to be candidates for election to the Board in the chapter newsletter or by special mailing. This public request to all members should be made at least 75 days prior to the election date. The committee should allow at least 30 days from the publication of the solicitation for receipt of names of potential candidates before determining the names to be placed on the ballot. This cutoff date must be at least 45 days prior to the election date and be clearly stated in the solicitation.

The committee should nominate a slate that includes at least one person for each position to be filled. All candidates for election should be required to submit a statement that they will serve if elected to office. The committee should formulate a ballot and distribute it to the members at least 30 days prior to the election date. The ballot shall be distributed to the members through publication in the Chapter Newsletter or by special mailing directly to members. The ballots shall clearly indicate the return address and the deadline for receipt of ballots.

D. NOMINATION BY PETITION:

In addition to the nominating process described above, any member in good standing of a Chapter shall have a right to be placed on the ballot for election to the Board of Directors by presenting a petition signed by 10% of the chapter members or 20 members (whichever is less) by the deadline date established by the nominating committee for receipt of volunteers. Those signing a petition must not have signed any other petition for the same office in the same year. The Petitions must include the USA Dance, Inc. Member Number of each signer.

It is the responsibility of the committee to inform the members of this alternate means of being placed on the ballot at the same time that the solicitation is issued requesting volunteers to be candidates for the Board. The 10% of members shall be based on the number of chapter members in good standing four months prior to the election date and that number shall be stated in the solicitation issued to members. The deadline for receipt of petitions should be the same as for volunteers.

E. NOMINATING COMMITTEE OBLIGATIONS:

The committee has no obligation to place the names of volunteers on the ballot but must place on the ballot any members supported by petition of the membership. This should be made clear to the members and the deadline for receipt of a petition and the addressee must be published in the chapter newsletter or by special mailing to members at least 30 days prior to the deadline for receipt.

F. HANDLING OF BALLOTS:

The committee shall either receive all ballots by mail, or it may conduct the election at a general membership meeting, in which case it must also accept ballots by mail from those that are unable to attend. Frequently an election will be uncontested. If an election is contested, special care must be taken to ensure that only members in good standing cast votes and that there be only one vote cast per member.

If all or any part of a contested election is conducted with ballots submitted by mail procedures must be put in place to insure that the mail ballots are not duplicative of voice votes, that the ballots themselves are not duplicated, and that nonmembers do not cast them. For instance, each ballot distributed by a special mailing could be numbered. Alternatively, if ballots are distributed as part of the newsletter, each ballot should require the signature and USA Dance, Inc. number of the member voting. This is especially important if the ballots in a contested election are published in a newsletter that is distributed to nonmembers who have no voting rights.

The committee should appoint three tellers to open and tally all written ballots and to certify the election results. The tellers should be members in good standing, who are not board members, members of the committee or candidates for office. If the election is conducted at a meeting by a combination of voice votes and mail ballots, the written ballots should remain unopened and be counted at the meeting. The ballots should be retained for six months in the event that anyone should call the election into question.

G. NOMINATING COMMITTEE PARTISANSHIP:

The committee should refrain from active campaigning and electioneering for any candidate and should maintain a nonpartisan role throughout the election.

H. ELECTION FREQUENCY:

The Board may decide to stagger elections by electing part of the Board each year so that there are always experienced members on the Board. If a member resigns, the sitting Board may appoint a Chapter member in good standing to replace the resigning member until the term of that member expires.

I. IMPLEMENTATION OF ELECTION PROCEDURE:

These procedures are to be implemented by the Local Chapters for all elections for terms commencing after January 1, 2002 and thereafter.

ARTICLE VIII - DANCE TEAM ADMINISTRATION

A. ORGANIZATION:

1. Chairperson

Qualifications - Must be a member of the Board and a member of the Dance Team.

Responsibilities - Arrange for Instruction, Coaching, Choreography, Studio Space, Exhibitions.

2. Co-Chairperson

Qualifications - Must be a member of the Dance Team.

Responsibilities - Assist the Chairperson.

B. EXPENSES:

1. Lessons, Coaching and Choreography will be partially subsidized by the Local Chapter. The amount of the subsidy will be determined by the Board. All expenses must be reported to the Treasurer.

2. All costumes for the Dance Team will be paid for and owned by the Local Chapter. If a member of the team resigns, the costumes must be returned along with a letter of resignation.

B. TEAM MEMBERSHIP ELIGIBILITY:

1. Standards set to perform with the dance team, whether as a member of the team or a solo couple, will be at the discretion of the Chairperson.

2. Withdrawal from the Dance Team will be given in writing by the member, preferably in sufficient time that alternative plans may be made to make up for the missing member.

3. The Chairperson can decide to expel a member of the Dance Team for just cause. The member will be given written notice that his/her services are no longer needed and a request to return any costumes they may have in their possession.

APPENDIX:

DEFINITIONS - TERMS AS USED IN BYLAWS

AMATEUR ATHLETE

  • is defined as any athlete who meets the eligibility standards established by USA Dance, Inc. for dancesport

AMATEUR ATHLETE COMPETITION

  • is defined as a contest, game, meet, match, tournament, or other events in which only amateur athletes compete

AMATEUR SPORTS ORGANIZATION

  • is defined as a not-for-profit corporation, club, federation, union, association, or other group organized in the United States which sponsors or arranges any amateur athletic competition

DANCESPORT

  • is defined as all of the dancesport disciplines conducted or approved by the IDSF or USA Dance, Inc.

EXECUTIVE COMMITTEE (EC)

  • is defined as the executive body of USA Dance, Inc.

GOVERNING COUNCIL (GC)

  • is defined as the governing board of USA Dance, Inc.

SANCTION

  • Is defined as a certificate of approval issued by authority of USA Dance, Inc.
  • SDC is the Social Dance Council
  • USDSC is the United States DanceSport Council
  • USOC is the United States Olympic Committee
  • YCNC is the Youth College Network Council
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Note: The above Bylaws are subject to amendment by a vote of two-thirds of the Board. Note of amendments will be made in the issue of the Dance Card following the meeting in which the amendment was approved.